General HR Services & Employment Law
Employment Law Compliance
We all see the headline claims at Employment Tribunals, but the reality is that most claims never reach tribunal and are settled beforehand.
Nevertheless, it’s still a costly business and it’s far better to limit your exposure to any potential claims by implementing HR best practices.
Well-designed policies and procedures form the cornerstone of good employment practices, however, it’s important employees understand them and managers are comfortable implementing them.
We can help you to do this and ensure you feel comfortable managing statutory employment obligations.
As well as a number of our HR Consultants being qualified employment layers or having advanced employment law qualifications, we are fortunate to work closely with a number of Scottish and London law firms, working with employment lawyers to ensure advice is acted upon and issues are dealt with in a practical and supportive manner for clients.The relationship we have with employment law teams provides you with immediate access to employment law experts who are able to assist you with the legal matters affecting your business.
Having comprehensive HR policies and procedures provides you with a fair and consistent approach to managing your staff, allowing you to work as an effective leader and operate best practices across your organisation.
Recruitment and selection
Training and development
Remuneration and benefits
Maternity, Paternity, Adoption and Shared Parental Leave
Disciplinary and Grievance procedures
Absence and Attendance Management
TUPE transfers and organisational restructures
Employee Contract and Employee Handbook provision
We can provide you with a bespoke employee handbook to cover all HR policies and procedures required to operate your business effectively. Contract of employment and supporting documentation can also be provided. One of the most cost-effective approaches is to subscribe to our compliance package which included the following documentation:
Employee Handbook – HR policies and procedures
Contract of Employment Template for Permanent Staff
Contract of Employment Template for Temporary Staff
Reference Request Letter and Reference Completion Form
GDPR Personal Information Statement
Redundancy, TUPE Transfers and Restructures
In an ever-changing market, there is continual need to review business needs to meet the demands of customers. This can often mean restructuring roles or departments, merging with other companies or in some cases reducing the workforce.
It is inevitable for some that the process may cause concern, if managed well from both a business and a staff perspective, it can be approached positively and professionally, minimizing disruption to the business and retaining loyalty and goodwill of staff by managing their situation fairly and supporting them throughout the process.
This area is often unfamiliar territory and Magenta HR offers practical hands-on assistance. Having to transfer staff, restructure a business or make staff redundant or can sometimes be a complicated process and in those circumstances, we work together with employment lawyers to ensure the risk of claims for unfair or constructive dismissal is minimised.
Our Service Offering
Bespoke process planning which reflects the business brief
Planning assistance to help minimise the need for redundancy/restructure and associated costs
Redundancy and restructure briefing pack which can include:
- Documentation preparation should employee representation and consultation be required
- Managers guide to ensure they are familiar with the process and aware of the options and alternatives available
- Draft announcements for staff
- Facilitation of employee consultations
- Compilation of selection criteria
- Redundancy calculations and compilation of redundancy packages
- Template letters to use throughout the process
- Post redundancy outplacement services to maximise re-employment potential/retraining options.
- On-site support throughout the process
TUPE Transfer Support to include:
- TUPE process guidance
- TUPE Due Diligence audit
- Terms of Employment Measures Negotiation
- TUPE staff transfer integration programmes
Renumeration & Benefits
Providing an effective and comprehensive salary and benefits package for your staff can be a rewarding attraction and retention tool for staff, ultimately benefiting the business.
We can develop and manage salaries and benefits for you, negotiating excellent rates with providers and reducing the administrative burden on your own business.
Salary survey and benchmarking exercises
Development and management of salary structures and grading schemes
Harmonising conditions of employment post TUPE transfer
Development, management and implementation of bonus and incentive plans
Sourcing and implementation of benefit and discount schemes
Recruitment & Selection
Many people underestimate the importance of recruitment and selection procedures. As well as having the appropriate skills and experience to do the job, the person has to be aligned with the culture and ambitions of the organisation.
Recruitment can be time-consuming, costly and brings its own set of risks in terms of potential discrimination claims.
We can work with you to ensure the process is managed fairly and efficiently by dealing with the whole process on your behalf, putting steps in place to assist your recruitment procedure.
Job Specification Design
Identify the role requirements to design a job specification
Research and assess current salaries against suitable benchmarks
Advertising Design & Placement
We will write, design and place advertisements via agencies, websites or directly through social media
Applicant information pack design
Design and create an information pack to help your applicants
Screen candidates and use relevant criteria to create a shortlist
Selection scenarios and presentations
Interview and design selection scenarios and presentations for your candidates
Perform Relevant Checks
We will thoroughly check the candidates' references, right to work/DBS/PVG status and more
Employment T's & C's
Draft terms and conditions of employment and issue them to the candidates
Induction training and practice design
Design and delivery of induction training, company working practices and expectations